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Accounts Executive – Invoicing | Shipping & Trading | Mumbai

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  •    Mumbai
  •    Experience : 2-5 years
  •    Job ID : ANL/26/75
  •   Salary : As per market standards

Openings : 1

Job Description


We are looking for an experienced Accounts Executive to manage invoicing and accounting support activities for trading operations, with a focus on supplier and customer invoicing, commission invoicing, interest invoicing, payments, and month-end activities. The role is based in Mumbai and supports international accounting operations.

The Accounts Executive will handle end-to-end invoicing processes, coordinate with suppliers, traders, and customers, maintain accurate financial documentation, and support the accounting team with payment tracking, reconciliations, audits, and regional invoicing requirements.

Key Responsibilities

  • Request invoices and BDNs (Bunker Delivery Notes) from suppliers.
  • Follow up with suppliers and traders for pending documents and clarification of stem details.
  • Convert stems to delivered status, verify supplier invoices, and raise customer invoices.
  • Send Statements of Accounts (SOAs) to customers and upload invoices to customer portals.
  • Send original BDNs and invoices to customers as required.
  • Create and verify Vendor and Customer Registration Forms.
  • Raise Proforma, CIA (Cash in Advance), Commission, Interest invoices, and Credit Notes.
  • Monitor trader emails and assist with invoicing-related queries.
  • Support month-end closing activities.
  • Request payment confirmations from suppliers and share relevant confirmations with customers.
  • Follow up with customers for outstanding payments and pending PO copies.
  • Assist with new vendor registration processes.
  • Monitor customer receipts, update the trading system, and communicate receipt confirmations internally.
  • Assist with extracting documents required for statutory audits and bank queries.
  • Provide backup support for invoicing activities across Asia, Australia, Europe, and America.
  • Support the Dubai accounting team with various invoicing-related matters.
  • Handle other accounting and invoicing activities as required.

Requirements

  • 2–5 years of relevant experience in accounting, invoicing, or finance operations.
  • Strong understanding of invoicing and accounting processes.
  • Shipping or maritime industry experience is preferred but not mandatory.
  • Good verbal and written communication skills.
  • Strong attention to detail and ability to work effectively under deadlines.
  • Highly organized with the ability to manage multiple tasks and priorities.
  • Adaptable to trade-specific processes and customer requirements.
  • Ability to independently learn and manage new processes.
  • Understanding of intercompany accounting principles and VAT applications in shipping is preferred.
  • Good coordination skills with suppliers, customers, traders, and internal teams.
  • Ability to work effectively in a global and multi-region accounting environment.

About the Role

This is a Mumbai-based Accounts Executive opportunity supporting international trading and accounting operations. The ideal candidate will have strong invoicing expertise, attention to detail, and the ability to independently manage time-sensitive accounting processes while coordinating with global stakeholders





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