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Purchase Executive

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  •    Mumbai
  •    Experience : 1-5 years
  •    Job ID : SHM/26/228
  •   Salary : As per companies standards

Openings : 1

Job Description


We are hiring a Purchase Executive for a leading shipping company based in Mumbai. The role will be responsible for handling procurement of vessel spares, stores, consumables, and services while ensuring competitive sourcing, timely delivery, and effective coordination with vessels and suppliers worldwide.

Key Responsibilities:

  • Handle purchase requisitions received through the PAL system or email, including urgent requirements.
  • Send RFQs to a minimum of five suppliers and obtain at least three competitive quotations for non-contracted items.
  • Evaluate quotations, negotiate pricing and commercial terms, and prepare purchase orders within agreed timelines.
  • Track purchase orders and ensure timely delivery to vessels or designated warehouses.
  • Review product quality and compliance and support vendor evaluation activities.
  • Coordinate with Vessel Technical Managers (VTMs) and participate in daily purchasing and technical meetings.
  • Arrange logistics and coordinate efficient delivery of orders to vessels globally.
  • Monitor warehouse deliveries and coordinate direct supplier-to-vessel deliveries where required.
  • Ensure urgent spares and consumables reach vessels efficiently to minimize operational and financial impact.
  • Process purchase-related invoices promptly and ensure adherence to agreed payment terms.
  • Ensure suppliers provide MSDS for IMO-classified goods.
  • Maintain accurate procurement records and documentation in line with company policies and audit requirements.

Requirements:

  • 1–5 years of experience in marine procurement or purchasing within the shipping industry.
  • Strong knowledge of marine procurement and global supply chain logistics.
  • Experience coordinating with Vessel Managers and Technical Departments will be an advantage.
  • Strong negotiation, communication, vendor management, and coordination skills.
  • Ability to prioritize and manage multiple urgent requisitions simultaneously.
  • Excellent attention to detail and ability to meet deadlines.
  • Strong team-player and reporting skills.





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