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Posted: 1 days ago | Total Views: 55
FULL TIME

Crew License Officer | Crew Documentation & Compliance

  • Your Profile will be kept confidential

  •    Mumbai
  •    Experience : 2-4 years
  •    Job ID : SHM/26/322
  •   Salary : As per market standards

Openings : 1

Job Description


The Crew License Officer will be responsible for managing crew licensing and certification documentation for main fleet and offshore vessels. The role involves verifying crew certificates, processing Flag State endorsements, monitoring document validity, coordinating renewals, and ensuring crew documentation remains compliant with vessel and regulatory requirements.

Role Overview

The role will coordinate with crew members, manning offices, training institutes, Flag State authorities, and internal crew management teams to ensure all required licenses, certificates, and endorsements are valid and available before crew deployment.

Key Responsibilities

  • Manage crew license and certification documentation for main fleet and offshore vessels.
  • Verify and process CDC, CoC, CoP, STCW, Passport, Yellow Fever, and other mandatory certificates.
  • Apply for and process Flag State endorsements and related documentation.
  • Coordinate with crew members, manning offices, training institutes, and Flag State authorities.
  • Maintain accurate records of crew licenses, endorsements, certificates, and validity dates.
  • Monitor certificate and license expiry dates and initiate timely renewals before crew joining.
  • Prepare crew documentation in accordance with vessel and company compliance requirements.
  • Coordinate with Crew Operations, Planning, Documentation, and Travel teams to support smooth crew deployment.
  • Ensure crew documentation complies with applicable IMO, STCW, Flag State, and company requirements.
  • Update crew license, certificate, and document status in the crewing software or relevant systems.
  • Follow up on pending documentation and ensure gaps are resolved within required timelines.

Requirements

  • Experience in crew documentation, crew licensing, crewing operations, or maritime administration preferred.
  • Good understanding of CDC, CoC, CoP, STCW certificates, Flag State endorsements, and crew documentation.
  • Familiarity with crew certification and renewal processes.
  • Ability to coordinate with crew members, manning agencies, training institutes, and Flag State authorities.
  • Strong attention to detail and documentation skills.
  • Good organisational and follow-up skills.
  • Working knowledge of crewing software or crew management systems.
  • Good communication and coordination skills.
  • Ability to manage multiple crew documentation requirements and deadlines.

About the Role

This role is suited to professionals experienced in crew licensing, maritime documentation, and certification compliance. The Crew License Officer will play an important role in ensuring that seafarers have valid and compliant documentation before joining main fleet and offshore vessels.





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