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Purchase Coordinator – Marine / Offshore Procurement

  • Your Profile will be kept confidential

  •    Belapur
  •    Experience : 2-5 years
  •    Job ID : SHM/26/276
  •   Salary : As per market standards

Openings : 1

Job Description


We are hiring for a Purchase Coordinator to manage day-to-day procurement activities for vessel, project, office, and operational requirements. The role involves coordinating with suppliers, vendors, logistics teams, vessel/project teams, and internal finance teams to ensure the timely and cost-effective procurement of materials, spares, equipment, consumables, and services.

The Purchase Coordinator will support the complete procurement cycle, from receiving purchase requisitions and obtaining quotations to processing purchase orders, coordinating deliveries, and maintaining procurement records. Experience in marine, offshore, shipping, oil & gas, construction, or project procurement will be an advantage.

Key Responsibilities

  • Coordinate day-to-day purchasing activities based on project, vessel, office, and operational requirements.
  • Review purchase requisitions and arrange timely procurement of materials, spares, equipment, consumables, and services.
  • Obtain quotations from approved suppliers and prepare comparative statements for evaluation.
  • Coordinate with suppliers regarding pricing, availability, quality, delivery schedules, and payment terms.
  • Prepare and process Purchase Orders (POs) in accordance with company procurement procedures.
  • Follow up with suppliers to ensure timely delivery of materials and services.
  • Coordinate with logistics, stores, vessel/project teams, and suppliers for delivery arrangements.
  • Monitor outstanding purchase orders and provide regular updates on pending requirements.
  • Verify quotations, supplier documents, invoices, delivery notes, and procurement documentation.
  • Coordinate with Accounts/Finance teams regarding invoice processing and payment follow-ups.
  • Maintain accurate records of purchase orders, quotations, comparative statements, invoices, and supplier correspondence.
  • Maintain and update the approved supplier and vendor database.
  • Identify and coordinate with potential new suppliers when required.
  • Assist in evaluating supplier performance based on cost, quality, delivery, and service.
  • Ensure procurement activities comply with company policies, project requirements, and applicable quality and safety standards.
  • Handle urgent procurement requirements to minimise disruption to vessel and project operations.
  • Prepare periodic procurement reports covering pending orders, delivered items, and outstanding requirements.
  • Perform other procurement-related responsibilities as assigned by management.

Requirements

  • Graduate qualification in a relevant discipline preferred.
  • Relevant experience in procurement, purchasing, purchase coordination, or supply chain operations.
  • Experience in marine/offshore, shipping, oil & gas, construction, or project procurement will be an advantage.
  • Familiarity with marine spares, technical supplies, consumables, and equipment preferred.
  • Good understanding of vendor sourcing, quotation comparison, purchase orders, and supplier coordination.
  • Strong negotiation and vendor management skills.
  • Good knowledge of procurement documentation and processes.
  • Strong follow-up and coordination abilities.
  • Good working knowledge of MS Excel and MS Office.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple procurement requirements and work within deadlines.
  • Proactive approach to resolving urgent procurement and delivery issues.

About the Role

This is an opportunity for a procurement professional to work closely with vessel operations, projects, suppliers, logistics, stores, and finance teams. The role provides exposure to marine and project procurement, vendor management, technical supplies, purchase coordination, and end-to-end procurement activities.





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