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Posted: 6 days ago | Total Views: 104
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Executive Secretary | Administration

  • Your Profile will be kept confidential

  •    Mumbai
  •    Experience : 10-15 years
  •    Job ID : SHM/26/314
  •   Salary : As per market standards

Openings : 1

Job Description


The Executive Secretary will provide comprehensive administrative support to the Managing Director, ensuring effective calendar management, communication, travel coordination, documentation, and day-to-day administrative activities. The role requires a highly organised professional with strong communication and coordination skills and the ability to handle confidential information with discretion.

The Executive Secretary will work closely with the Managing Director to manage schedules, appointments, meetings, correspondence, travel arrangements, confidential records, and other administrative requirements.

Key Responsibilities

  • Manage the Managing Director's daily calendar, appointments, and meetings.
  • Coordinate and schedule meetings with internal and external stakeholders.
  • Draft emails, letters, notices, reports, and other business correspondence.
  • Handle incoming and outgoing communications.
  • Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
  • Maintain confidential files, documents, contracts, reports, and correspondence.
  • Maintain important contact lists, databases, and administrative records.
  • Handle day-to-day administrative requirements of the Managing Director.
  • Coordinate with relevant teams and stakeholders to ensure smooth administrative operations.
  • Attend to personal matters and other requirements of the executive as assigned.
  • Use MS Office and other relevant software for administrative activities.

Requirements

  • Graduate in any discipline.
  • Around 15 years of experience supporting senior management.
  • Strong working knowledge of MS Office and related software.
  • Excellent communication and correspondence skills.
  • Strong organisational, coordination, and time-management skills.
  • Ability to handle confidential information with discretion.
  • Effective team member with strong interpersonal and coordination abilities.
  • Ability to manage multiple tasks and priorities effectively.

About the Role

This role is suited to an experienced Executive Secretary with a strong background in senior management support. The position requires professionalism, discretion, effective communication, and the ability to coordinate multiple administrative and executive-level responsibilities.





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