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Operations Executive – Chartering & Shipping

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  •    Mumbai
  •    Experience : 0-2 years
  •    Job ID : SHM/26/269
  •   Salary : As per market standards

Openings : 1

Job Description


We are hiring for an Operations Executive – Chartering & Shipping position for a professional with experience in pre-fixture and post-fixture vessel operations. The role involves coordinating with charterers, brokers, shipowners, operators, and port agents while managing shipping documentation, vessel tracking, freight, demurrage, and claims.

The Operations Executive will support the chartering team throughout the vessel fixture lifecycle, from pre-fixture coordination to post-fixture operations. The role requires strong knowledge of shipping documentation, vessel movements, freight processes, laytime calculations, demurrage, and commercial coordination for tanker and bulk vessel operations.

Key Responsibilities

  • Assist charterers and brokers with pre-fixture operational activities.
  • Review and prepare recaps, fixture notes, and supporting documentation.
  • Coordinate information between brokers, charterers, shipowners, and vessel operators.
  • Coordinate post-fixture operations with owners, charterers, brokers, operators, and port agents.
  • Track vessel itineraries, ETA/ETD, port movements, loading, and discharge operations.
  • Cross-check vessel information with owners and port agents and provide timely updates.
  • Prepare and verify Clean Recaps, Fixture Notes, Stowage Plans, Bills of Lading, and Voyage Instructions.
  • Coordinate B/L switching, Letters of Indemnity (LOI), Landing Certificates, and B/L instructions.
  • Liaise with charterers regarding B/L instructions, WWT test requirements, LOIs, and other operational requirements.
  • Prepare freight tax documentation and documents required for timely freight payments.
  • Coordinate freight payment, disbursement, and related documentation.
  • Prepare commission invoices and coordinate with relevant parties.
  • Calculate and follow up on laytime and demurrage for tanker and bulk vessels.
  • Handle demurrage claims, commercial disputes, and settlement coordination.
  • Keep operators updated on critical post-fixture activities and operational developments.
  • Prepare and circulate daily operational updates.
  • Prepare weekly operational reports for the Head of Operations.
  • Maintain and circulate open vessel position lists to relevant charterers.

Requirements

  • Experience in shipping operations, chartering operations, or post-fixture operations preferred.
  • Good understanding of tanker and bulk vessel operations.
  • Knowledge of pre-fixture and post-fixture processes.
  • Familiarity with shipping documentation including B/Ls, LOIs, fixture notes, recaps, voyage instructions, and landing certificates.
  • Understanding of laytime, demurrage, freight, and claims.
  • Ability to track vessels and coordinate effectively with owners, agents, charterers, brokers, and operators.
  • Strong commercial and operational awareness.
  • Excellent communication and coordination skills.
  • Strong attention to detail and follow-up abilities.
  • Ability to manage multiple vessel operations and time-sensitive requirements.
  • Good analytical and problem-solving skills.
  • Proficiency in MS Office and Excel.

About the Role

This is a shore-based opportunity for a shipping professional looking to build or strengthen expertise in chartering operations, vessel operations, post-fixture management, freight, demurrage, and commercial claims. The position provides hands-on exposure to both tanker and bulk vessel operations and requires close coordination with key stakeholders across the shipping chain.





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